The main duties of a Senior Archivist include:

(a) formulating policies and setting pragmatic standards and best practices for managing archives and records in different formats and particularly for developing an electronic record-‍keeping system for the Legislative Council Secretariat (“the Secretariat”) to manage born digital, digitized, analogue and hybrid records;

(b) reviewing, testing, enhancing and/or migrating records formats and storage media and the related information systems for proper acquisition, management and preservation of and access to born digital, digitized, analogue and hybrid archival records based on practical international standards;

(c) performing records appraisal and description, preparing records finding aids and conducting records access review;

(d) providing advice, guidance and training on archives and records management; and

(e) exploring exhibition themes and preparing exhibition contents for the Legislative Council.

(a) have a recognized university degree in Archives and Records Management or a recognized postgraduate diploma in Archives and Records Management. Applicants with a recognized university degree in Information Management, Library Science or History, specializing in Archives and Records Management may also be considered;

(b) have at least nine years’ professional work experience in archives and records management. Applicants with exceptional potential but less than nine years’ relevant experience may also be considered and, if appointed, will be offered an appropriate salary point below the minimum point of the salary scale;

(c) have strong technology skills and experience in managing electronic records, archival digitization and preservation with knowledge of metadata curation;

(d) have extensive knowledge and experience in international standards and professional best practices for archives and records management;

(e) be proficient in performing records description using the General International Standard Archival Description (“ISAD(G)”) developed by the International Council on Archives (“ICA”) and other related standards and models of ICA;

(f) have excellent proficiency in Chinese and English;

(g) possess strong interpersonal, supervisory, time management and project management skills; and

(h) be willing to work beyond normal office hours or on holidays when needed.

The Secretariat may devise further criteria to shortlist applicants. Shortlisted applicants may be required to attend a written test.

The starting salary is $82,330 per month, increasing by 10 annual increments to $119,650. There is also a monthly cash allowance for the post of Senior Archivist (the current rate is $12,245 per month). The successful candidate will be appointed on three-year agreement terms subject to renewal upon satisfactory completion of service, at which the appointee will be eligible for an end-of-agreement gratuity. The ‍gratuity, when added to the employer’s contribution to a Mandatory Provident Fund Scheme, is equal to 15% of the total basic salary drawn during the agreement period. Fringe benefits include paid leave as well as medical and dental benefits.

The Secretariat only accepts online applications for the above position. Applicants should apply online at https://app6.legco.gov.hk/eApplication/JobApply.aspx?rc=SENIOR%20ARCHIVIST2411&lang=en-US.

Please note that the Secretariat has not authorized any employment agencies or third-party organizations to receive applications on behalf of the Secretariat.